I-9 Verification Services- Authorized Representative for Employers Nationwide
Hiring remotely? You still need to complete Form I-9 in person.
Let A Top Notch Notary be your trusted authorized representative for fast, compliant, and hassle‑free Employment Eligibility Verification.
Nationwide service – We come to your remote employee.
Florida roots, USA reach – Local reliability at scale.
Same‑day & next‑day appointments – No delays in onboarding.
👉 Schedule Your I‑9 Appointment Now
Why Employers Rely on Us for I-9 Compliance
When you hire remote employees, the law doesn’t give you a pass on Form I-9 Compliance. You must still physically examine original documents. That’s where A Top Notch Notary steps in.
As a designated authorized representative, we perform in‑person identity and employment eligibility verification on your behalf. You stay compliant. Your new hire starts on time. And you avoid costly fines from USCIS.
We handle:
Physical inspection of original documents (List A, B, or C)
Completion of Section 2 of Form I-9
Secure delivery of results to you
Employer Coordination services from start to finish
Our Core I-9 Verification Services
1. Identity Verification
We examine each employee’s original, unexpired documents (passport, driver’s license, state ID, etc.) in person. No copies. No video calls. Just USCIS‑compliant physical inspection.
2. Employment Eligibility Verification
We verify work authorization using acceptable documents (Green Card, Social Security card with DHS authorization, etc.). You receive a completed Section 2 with our signature as the authorized representative.
3. Remote Employee Assistance
Your new hire works from home, a co‑working space, or another state? No problem. We travel to their location nationwide. Remote Employee Assistance services mean you never lose a great candidate because of geography.
4. Employer Coordination Services
We don’t just verify – we coordinate. We’ll align with your onboarding schedule, share status updates, and securely transmit completed I‑9s. That’s true Employer Coordination services built for busy HR teams.
5. Appointment Scheduling Services
We know every day matters. Our Appointment Scheduling Services are online, self‑serve, and available 7 days a week. Pick a time, send the link to your employee, and we handle the rest.
👉 Request a Same‑Day Appointment
Why Choose A Top Notch Notary as Your E-Verify Service Provider?
Many notaries offer I‑9 help, but few act as a full E-Verify service provider and authorized representative with national reach. Here’s what makes us different:
Feature | A Top Notch Notary |
Authorized representative status | Yes – we complete Section 2 for you |
Nationwide field agents | 50‑state coverage |
E‑Verify integration | We can submit E‑Verify cases on request |
Remote employee location | We travel to them – home, office, coffee shop |
Same‑day availability | Often yes (M‑F, 9am‑6pm ET) |
Florida local presence | Physical office in Florida, but we go anywhere |
Secure document handling | No storage of copies unless requested |
We are not just an “e verify service provider” – we are a compliance partner. You get the peace of mind that every remote I‑9 is done right, every time.
How It Works – Simple 3‑Step Process
Step 1: You Book an Appointment
Use our online Appointment Scheduling Services. Choose a time and time zone. Provide the remote employee’s name, phone, and address.
Step 2: We Meet Your Remote Employee
Our authorized representative meets the employee in person (anywhere in the USA). We review original documents, complete Section 2, and answer any employee questions.
Step 3: You Receive the Completed I‑9
Within 24 hours, we deliver a scanned copy of the completed Form I‑9. The original is available upon request. You stay Form I-9 Compliance ready for audits.
👉 Start Your I‑9 Verification Today
Serving Florida & Nationwide – I-9 Verification Wherever You Hire
Based in Florida, A Top Notch Notary offers in‑person I‑9 verification across Miami, Orlando, Tampa, Jacksonville, and all other Florida cities. But we also serve employers from California to New York, Texas to Illinois.
Local Florida employers – get a responsive partner you can call.
National employers – get a single vendor for all your remote I‑9 needs.
Trust & Authority Signals
- Authorized representative under DHS regulations (8 CFR 274a.2)
- Strict privacy policy – we never store employee documents without permission
- Fully insured & bonded
- 5‑star rated on Google & Notary Rotary
FAQ:
Q 1: Can a notary be an authorized representative for I‑9?
Ans: Yes – any person or company can be designated by the employer. A Top Notch Notary accepts that role nationwide. We are not “certified” by USCIS (no such certification exists), but we are highly trained in I‑9 rules.
Q 2: Do I still need E‑Verify?
Ans: We can act as your E-Verify service provider for remote employees. Just let us know when booking.
Q 3: What documents does the employee need?
Ans: One from List A (e.g., passport) OR one from List B + one from List C (e.g., driver’s license + Social Security card). We provide a checklist before the appointment.
Q 4 : How fast can you schedule a remote verification?
Ans: Often within 24‑48 hours. We offer same‑day Appointment Scheduling Services in metro areas.
Q 5 : Do you cover Alaska or Hawaii?
Ans: Yes – nationwide means all 50 states. Travel fees may apply for very remote areas, but we always quote upfront.